* Please note that all documents will become available for the current year in mid-March.
This special page is for participating artists only. Here you will find useful information for your participation in the Philly Fringe, along with several key documents that you'll need to use in the months leading up to and through the Festival. For your convenience, we have posted the most important documents at the top. A more detailed description is below. The Fringe Manual can be found under the Fringe Manual Page.
Fringe Venue List | Press Pitch Worksheet | Blank W-9 | 2009 Insurance Enrollment Form
All Fringe artists must find their own venue. We do not assign space or otherwise find you a venue. It's best to explore different neighborhoods to look at spaces that may be unique and interesting for your audience to experience your show. We also have a list of potential venues that may be helpful to you. Your venue information and full schedule must be sent to us on your Artist Agreement by June 11 at the very latest. Any venue information received after this date will not be printed in our Festival Guide and will only be available on the Festival's website. As this may affect the strength of the marketing of your show, please do not wait until the last minute to start looking for a venue.
The 2010 Venue List will be available in April.
If you are a venue interested in being added in our 2010 venue list, please fill out this questionnaire and return to John Emory, Fringe Coordinator | john@livearts-fringe.org
During the Festivals, our publicist deals with a wide variety of members of the press on a daily basis. Although we do not guarantee that we will pitch your show to the press, it is helpful for us to have detailed information about all shows, so we can provide information to reporters on request or if they are pursuing a specific story idea (an article on South Philly artists, for example). The Press Pitch Worksheet is due in the Fringe office no later than June 4. Please print and fill it out, and send to the Fringe Coordinator at: 919 N. 5th Street, Philadelphia, PA 19123, fax it to (215) 413-9007, or email a completed version to John at john@livearts-fringe.org.
Click here to download the Press Pitch Worksheet.
We will be sending you the Artist Agreement and W-9 in the mail in mid-May. Just incase, we have posted a blank W-9 for you HERE. Please note that the artist/company name on this form is the name we will use on any box office checks after the Festival.
Your Artist Agreement: Philly Fringe Artist Agreements are due June 11. It is your responsibility to make sure that your Artist Agreement reaches our office by 5pm on June 11. Do NOT wait until the last minute to complete and submit your Artist Agreement. This deadline gives us only two full work days to process and format this information before submitting it to our designers to put into the Guide. We have over 150 artists every year, which makes the Guide design a very labor intensive process. By submitting your Agreement a week or even one or two days before the deadline, you will be helping us a great deal.
If your Agreement does not reach us until after June 11, your show information (dates, times, location, etc) will not appear in the index or the day-to-day schedule at the back of the Guide. This may also delay the appearance of your show on our website.
Please mail or drop off your Artist Agreement to:
ATTN: John | Fringe Coordinator
Philadelphia Live Arts Festival & Philly Fringe
919 N. 5th Street
Philadelphia, PA 19123
To protect you and the Festival regarding any claims for injury or property damage sustained by an audience member or other "third party," we require that all participants in the Philly Fringe obtain general liability insurance covering themselves and the Festival. You will need to provide a Certificate of Insurance as proof of coverage. For full details on this insurance, please see the 'Staging Your Show' Section of your Fringe Manual. If you wish to secure your insurance through Domenick & Associates, the company that insures the Festival, there is one simple form to fill out, and the premium is based only on the number of shows you will be performing. If you have an art installation that runs the entire length of the festival, you will be charged the highest rate. Last year's rates through Domenick & Associates were $95 for 1 - 5 performances, $137 for 6 - 15 performances, and $177 for 16 or more performances. You can expect a 10% increase in this year's rates. Fill out the form and send it to Domenick & Associates no later than August 6. Their address is on the form. Please do not mail the form to our office as it will delay the process of insuring your show. Failure to provide an insurance certificate by this deadline may lead to our not being able to sell tickets to your show at the Festival Box Office.
Click here for the 2010 Insurance Enrollment Form.
Note* this form will become available in April.
In April, you will receive an email from the Fringe Coordinator that will contain the Press Contact List as a spreadsheet. You may contact the Press directly based on the list provided at that time. Please note, this list is provided as a reference, and you should choose your pitches wisely. Target those contacts who you think would be most interested in your show and performers. As this list is meant as a resource of information, we strongly urge you NOT to spam these members of the press. It is best to send out your pitches no less than one month before your event.
Here are some other important documents you may find helpful:
- Discounted Philly Fringe Artist rates for advertising in the Festival Guide
- Writing a Press Release
- Press Photo Guide
- Press deadlines and tips from Canary Promotions
* Please Note - Logo and Box Office Listing on Marketing Materials
All Philly Fringe artists are required to add the Festival Box Office phone number, the Festival web address, and the Philly Fringe logo to any communications pieces that they produce, including but not limited to press releases, posters, postcards, flyers, website, email blasts, etc. Please include the following information on all promotional items - Festival Box Office listing:
'For tickets, contact the Festival Box Office at (215) 413-1318 or visit www.livearts-fringe.org.'
The 2010 Philly Fringe logo will become available in April.
Fringe artists receive special discounted pricing on ads in the Festival Guide. The Festival Guide is the #1 tool our audiences use to decide which shows to see. We print 40,000 guides with a shelf-life of 1-1/2 months. Reach our 25,000+ loyal audiences with your full-color ad.
Click here to download our ad rates and specs
Contact dan@livearts-fringe.org to reserve your ad by May 28. Payment and artwork are due by June 11.
Phillyfunguide and Funsavers
Contact Us: 215.413.9006 or getinfo@livearts-fringe.org
